Effective Communication Tips:-
For any effective communication, the following factors must be considered:
• It’s important to make contributing to the conversation worthwhile, so be clear about the purpose and objective of the conversation.
• Develop effective nonverbal communication skills. The right smile, eye contact, posture, handshakes create a positive impact.
• Make appropriate gestures with the hands and face.
• When speaking and listening, making appropriate eye contact and looking into the eyes of the person with whom we are conversing can create significant impact and make the interaction more successful by conveying interest and courage.
• Having confidence is vital.
• Try to break down the barriers that exist in the communication process.
• Be clear and concise.
• Be firm in your opinions, views, ideas, and suggestions so that you can convey them with confidence.
• Make sure your words, gestures, facial expressions, and tone match each other.
• Analyze the audience before the communication.
• It is important to get the right message to the right person because what is critical or valuable to one person may not be to another.
• Develop effective probing skills by asking the right questions.
• Take the initiative yourself. Do not wait for suppliers, customers, buyers, etc. to call you. Instead of calling them, take the initiative to start the conversation. It helps build effective healthy two-way communication between both parties.
• Try to highlight critical points.
• Learn the art of dealing with difficult conversations.
• Be sure to give and receive appropriate feedback.
• If the message is too long, disorganized, or contains errors, it can often be misinterpreted, confused, and misinterpreted.
• Practicing good communication skills every day is important as “Practice makes perfect man”.
In addition to the above attributes, a good communicator also focuses on the following factors to improve their communication skills:-
1. Interpersonal skills:-
• Such skills are used when engaging in face-to-face conversation with one or more people. For effective interpersonal skills, not only effective verbal communication and speaking are vital, but also our voice, verbal cues, gestures, facial expressions, body language, our appearance, and active listening skills are important.
• The advantage of having good interpersonal skills is that it allows us to contribute effectively in groups and teams and become a ‘team player’.
• Builds a strong relationship with other group members and leads to better communication and rapport with others.
• Good interpersonal skills also help improve our ability to solve problems and make decisions.
2. Presentation skills:
o Although we may use this skill infrequently, but for any management student who intends to become a future business leader, effective presentation skill is essential.
o There will be times in your life when you need to present information to your customers, employees, buyers, unions, vendors, government employees, suppliers, agents, or even the community at large.
o They can be individuals or groups of people in a formal or informal setting.
o Effective presentation skills require good planning, preparation, and practice.
3. Writing skills:
§ For any manager, communication skills are not only limited to direct face-to-face verbal/non-verbal interactions with others, but also good written communication.
§ Implies the ability to write clearly, concisely and effectively.
§ It involves avoiding grammatical errors, spelling mistakes, knowledge of formal and informal writing styles/techniques, knowing the importance of structure in any business letter or report.
4.Personal skills:-
• Emphasizes improving self-esteem, building self-confidence, developing a positive attitude, learning anger and stress management techniques that help maintain a healthy body and mind, and developing positive feelings about ourselves and helps improve our communication skills.
Good People Skills also help a person deal with difficult situations like dealing with aggression and communicating in difficult situations.